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Faculty and Student Vehicle Contract
Summary of your responsibilities:
- Department Reference Material:
- Department Truck User's Agreement ...as pdf
Vehicle Breakdown/Accident Sheet
Rental Vehicle Info Sheet
Boat Operation Checklist
As the renter of a department vehicle or department funded rental vehicle you are responsible to be familiar with applicable reference material above and must insure that all drivers are aware of the following:
Drivers
- It is critical that all drivers have current licenses. Each potential driver must provide the department a photocopy of their driver’s license and must sign a Department Truck User’s Agreement (as pdf). The repercussions will be severe if an unlicensed driver is involved in an accident.
All boat operators must be certified by the department and are responsible for all personnel on board. Boat use is restricted to inland waters except when approved by Dan Plumlee immediately prior to use.
Breakdowns
(Reference Vehicle Breakdown/Accident Sheet, attached to mileage log clipboard in department vehicle)
- – For departmental vehicle breakdowns in the local area, contact Berry Brothers Towing (465-7215 or 1-800-464-7215) with whom the university has a contract. Tell the dispatcher that they are towing a 4WD extended-cab pickup. They will send a larger tow truck.
– If a breakdown occurs outside of the local area it is up to you to have the vehicle towed to a service station for repairs. You will be reimbursed for necessary charges you may incur.
– For Thrifty rental vehicles, contact Thrifty rental (845-1306). If the breakdown occurs after regular business hours, leave a message describing the location and condition of the vehicle. Collect rental paperwork, secure the vehicle and return via other transportation. Keep Dan Plumlee informed as to the status of the vehicles and passengers.
Accidents
(Reference Vehicle Breakdown/Accident Sheet, attached to mileage log clipboard in department vehicle)
- – Accident forms are located in the glove compartment of the department vehicle. It is crucial that these forms be filled out completely at the time of the accident. These forms are needed to complete all the ensuing paperwork that the university requires.
– Call the police and have an official police report filed.
– Call Dan Plumlee and notify him of all such accidents.
Invoices/Receipts
- Invoices and receipts for all goods and services charged to the department must be turned into the department at the conclusion of each trip.
Parking
- – Advise drivers that personal or rental vehicles may not be parked on campus without a permit. If such a vehicle is parked at McCone Hall either (1) have someone remain with the vehicle at all times, or (2) borrow the department loading permit. Loading permits cost $60 each. Borrowers are liable for the cost if lost. Dan Plumlee can arrange additional parking with the Parking Office if given significant advance notice.
– The department vehicle does not have carte blanche to park anywhere on campus—all UC vehicles must adhere to Parking Office regulations.
Tickets
- Under NO circumstances will the university pay for any parking tickets or moving citations. Prompt payment of fines is the responsibility of the driver.
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